Why Fleet Carriers Ought to Create Their Personal Accident Monitoring and Evaluation Instrument

This publish is a part of a sequence sponsored by IAT Insurance coverage Group.

The Federal Motor Service Security Administration (FMCSA) is bringing Accident Recordkeeping Necessities again to the long run.

Retired after the Compliance, Security, and Accountability (CSA) program was initiated over a decade in the past, the FMCSA is hoping to revive the Accident Recordkeeping Necessities to assist the Administration higher assess the security of on-the-road automobiles and doubtlessly discover avenues to stop and cut back the severity of future accidents.

As a sign of what sturdy information-gathering can do for security, the American Transportation Analysis Institute reviews that crashes decreased by 7%, and hours-of-service violations went down by practically 17%, between the 2018 introduction of the Digital Log Machine and 2022.[1]

Feedback on the brand new necessities can be accepted till October 10, 2023, however with the American Trucking Affiliation and different business stakeholders supporting its renewal, there may be each indication Accident Recordkeeping Necessities will ultimately turn into a rule.[2]

No matter when the brand new Accident Recordkeeping Necessities turn into a rule, sustaining a sturdy accident monitoring evaluation software is helpful to all fleets, each massive and small, because it:

  • Gives a deeper understanding of the basis causes of accidents and violations,
  • Can decide prices,
  • And drive insights on how finest to stop them

Constructing a easy accident monitoring and evaluation software

Constructing a software that goes past what’s DOT-reportable to incorporate all incidents, together with near-misses, will help fleets establish habits that drives losses or potential losses, and different contributing components, together with cargo and employee’s compensation claims.

For instance, a fleet would possibly discover a number of lane-change and merging accidents, which could imply it’s price equipping present vehicles with lane-departure warning programs or buying new automobiles which have them.

Constructing a software doesn’t require an funding in new software program. Fleets can use a spreadsheet or digital monitoring instruments to seize and manage all pertinent info. Contemplate together with the next information factors in your trending and evaluation report, a lot of that are already being collected by fleets:

  • A short description of the incident. Develop your state of affairs of the accident, and what the contributing components could possibly be.
  • Contemplate whether or not the accident is DOT-recordable. That would come with if there have been a fatality (no matter fault), if the insured driver is cited for the accident, if somebody goes to the hospital, or if the automobile is towed and the motive force is cited. Additionally, use this to make sure you’re in compliance with drug and alcohol testing.
  • Contributing components. Report something that would have had an impression on the incident reminiscent of driver fatigue, driver was misplaced, the motive force was over hours, the motive force was impaired, climate circumstances, time of day, day of the week, visibility, site visitors stage, street circumstances, location, inspection particulars. To expedite the gathering of the info, a fleet can obtain the SMS (security measurement system) that feeds into CSA.
  • Prices related to the accident. Observe any prices that the fleet and/or its insurers bore due to an accident, together with insurance coverage deductibles, uninsured prices, coaching and hiring, offboarding related to having to dismiss a driver, rental to exchange a truck whereas it’s being repaired, or any cash that modified fingers due to the accident.
  • Observe preventable accidents and non-preventable accidents. This goes past who the insurer says was at fault. Word whether or not there have been cheap actions that would have been taken, reminiscent of honking the horn or extra shortly making use of the brakes, to stop an accident.
  • Submit-accident, consequential actions. The objective of gathering this info is to offer insights into post-accident, consequential actions that would scale back the chance of additional incidents. Is a sure driver the difficulty? Ought to the upkeep program be enhanced? Ought to a sure buyer be dropped as a result of their necessities have led to extra accidents?

The significance of gathering information isn’t merely within the info itself, however the tales it tells you about what is occurring together with your fleet. Collectively they are going to hopefully assist you to run a safer operation — and maybe a more cost effective one, too.


Have a query on the right way to mitigate threat? E mail [email protected] for an opportunity to see your query answered in a future weblog.

By Chris Parker and Nancy Ross-Anderson

[1] American Transportation Analysis Institute, “Predicting Truck Crash Involvement: 2022 Replace,” October 2022

[2] Transport Matters, “FMCSA to Renew Plans for Carriers to Hold Accident Information,” Aug. 8, 2023


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